Hello, Anne.
I'll share some details about the current W-2 format in QuickBooks Desktop.
Generally, QuickBooks saves the federal W-2 forms as a PDF file. Though, we're unable to set the format to a .txt file.
However, we could use a converter and convert the W-2 PDF files to .txt format and give them to your social security admin.
We can look for a converter in our QuickBooks Desktop app store: https://desktop.apps.com/home.
Alternatively, we can look for one in Google and see if there are any similar apps in converting your W-2 PDF files.
Let's also keep in mind that state W-2s may have an option to be saved as a .txt format. Though, this depends on the state tax compliance.
I'll add this article in case you need more details in filing or creating your W-2 forms (also includes a link to the FAQs): File your state W-2s with Quickbooks Desktop Payroll Enhanced.
Need to verify and check your employees' year-to-date data for the next tax period after getting your W-2 forms? Take a look at this article if you need a guide: Create a payroll summary report.
I'd like to help you out again, so don't forget to visit here if you have other questions regarding your W-2 or other payroll forms.
Also, let me know if you have questions about managing your employees, entries and other things in QuickBooks. Hoping to work with you again soon.
