If you are just voiding the check and not re-issuing, then you can create a journal entry to record the void in the current period. Post a debit to the Cash account and a credit to the same Expense account where the original bill was posted. You can then clear the old check and the journal entry against each other in the bank rec. The problem with this approach is that the voided check will display as "cleared" instead of voided.
OR
If you prefer to have the check show as Void in the QB system then you can use QB to void both the check and the bill. Unfortunately, the void utility voids the transaction based on the original transaction date. If the transaction is from a closed period, the void utility will change the prior period results and that will cause a problem. To address this problem you will need to use a prior period journal entry to offset the impact of the prior period Void. Additionally, the prior period journal entry will need to be reversed using a current year date which will shift the financial impact to the current period.
An example of an entry to reverse the impact of a closed period system void is shown below:
1. Void the check
2. Void the related bill(s)
3. Post a journal entry to offset the financial impact in the prior period (see below)
Journal date = original check date
debit: Expense - $100
credit: Cash - $100
to remove the impact of system voiding check 123 in prior period
4. Reverse the journal entry above using a current period date.
To reverse an entry, simply edit the entry in question and click on the "Reverse" button.
A copy of the original entry with reversed amounts will appear. Choose a journal entry date in the current period and post.
The original check will show as cleared and any financial impact to the prior period will be offset by the journal entry with the reversing entry moving it to the current year. For the bank rec, you would need to clear the debit and credit from the two journal entries against each other.
