Employees and payroll

Hello @Vbsilvas,

I appreciate you for reaching out to us here in the Community. I'd be glad to guide you on how to resolve the alignment of the form in QuickBooks Desktop.

The default PDF viewer of your computer affects the alignment of forms in QuickBooks. You'll need to change the default program to Adobe Acrobat Reader to get back on track.

For Windows 10, here's how:

1. Click the Windows Start menu.
2. Press the settings icon.
3. Select Apps.
4. On the left pane, choose Default apps.
5. Scroll down until you find .pdf and select its default program.
6. In the list, select Adobe Acrobat Reader (or any PDF viewer you've installed). 
7. Select Switch anyway.

For users using Windows 7, 8, and 8.1, please follow these steps:

1. Select the Windows Start menu.
2. Click Control Panel.
3. Choose Programs.
4. Find the option Set default programs.
5. Search Adobe Reader (or any PDF viewer you've installed).
6. Select the program, then choose Set this program as default.

I recommend the following article to learn about things that affect the amounts in Boxes 1, 3, and 5 on your employees’ W-2s in QuickBooks: Understand why the wage amounts are different on your employee's W-2.

Keep me posted if you need anything else regarding fixing the printing alignment. Have a great day.