Hi there, @robin629.
I want to make sure you can print W2 forms without alignment issues.
W-2 forms need to be compatible with QuickBooks to ensure the correct alignment. To clarify, did you buy your W-2 forms from Intuit? If so, look for the vendor code (0000/1030D) from your W-2 purchase. Once verified, follow the steps below to align your W-2 form:
- Go to the Employees menu, then select Payroll Tax Forms and W-2s.
- Choose Process Payroll Forms.
- Select the W-2 Form from the list of forms.
- In the Process W-2s for options, select All Employees or select Employee's Last Name (choose From and To) to file by batch.
- In the Select Filling Period section, enter the year of the form you are printing and click OK.
- In the Select Employees for Form W-2/W-3 window, select the employees you are printing for.
- Click Print/E-file. This will open the Print W-2 and W-3 Forms window
If you get the same result, I suggest updating your QuickBooks Desktop to the latest release and the payroll tax table. Then, perform these PDF troubleshooting steps to resolve your printing issue.
You might also want to use this year-end checklist to learn how to prepare your other tax forms and payments.
Keep in touch if you need more help printing W-2 forms. Of course, I am always here ready to help you whenever you reach out. Wishing you all the best, @robin629.
