Hi, @barocco. Thank you for reaching the Community. I’d be glad to help you fix this.
Some payroll services allow you to import paychecks directly into QuickBooks Online. If what you're using doesn't have this option, you can manually enter this payroll information.
I’d also suggest consulting your accountant to make sure its accuracy about these transactions.
Here's how to enter the payroll payments in QuickBooks Online:
First, you'll have to create these accounts for tracking:
- Payroll Expenses: Wages
- Payroll Expenses: Taxes
- Payroll Liabilities: Federal Taxes (941/944)
- Payroll Liabilities: Federal Unemployment (940)
- Payroll Liabilities: [State] SUI/ETT
- Payroll Liabilities: [State] PIT/SDI
Then, Enter the payroll paychecks into QuickBooks Online:
- Get your employees' payroll pay stubs or a payroll report from your payroll service.
- Select + New.
- Select Journal Entry.
- Under the Journal date, enter the paycheck date.
- If you want to track the paycheck number, enter it in the Journal no. field.
For more information on how to manually track the payroll payments, please check out this article: Manually enter payroll paychecks in QuickBooks Online.
I'll be glad to help you if you have any other questions. Have a good day!
