Employees and payroll

Thank you for getting back, Nickie.

Allow me to join the thread and share with you some information about exporting taxes from the Online version (QBO) to QuickBooks Desktop (QBDT).

Due to some limitations and feature differences between these two platforms, paychecks and liability payments from QBO are exported as regular checks in QBDT. To keep track of your payroll, I recommend setting up your employees and enter historical tax payments.

1. Go to the Help menu, then choose About QuickBooks.
2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
3. Select Next until you reach the Enter prior payments section.
4. In the Enter Prior Payments window, select Create Payment to enter all prior payroll tax and non-tax payroll liability payments you have made during the current or previous years.
5. Enter the Payment Date and For Period Ending date accordingly (in many cases these dates will be the same).
6. In the Taxes and Liabilities field, choose the payroll tax item that you've already paid and want to record in QuickBooks Desktop. And enter the amount. You can add a memo to remind you what the payment is for.
7. Select the Accounts Affected... button. This displays options for how you want the payment to affect your Chart of Accounts (COA).
8. After you have completed your first payment, continue to the next by selecting Next Payment. Continue this process until you have completed all payments. Then select Done to save your work.
9. Hit Finish to close the window.

You can also record the tax payments through the Payroll Setup window. You can open this article as your guide: Enter historical tax payments in Desktop payroll.

On the other hand, yes, you can run your payroll and taxes through your QBDT file. First, make sure to have an active payroll subscription to perform these tasks.

For additional tips while handling payroll entries in QBDT, you can open these links:

• Help on common payroll topics
• E-file state forms & e-pay state taxes separately

If you have any other QuickBooks or payroll questions, let me know by adding a comment below. I'm more than happy to provide additional assistance. Keep safe!