Hello there, bobH2.
The Intuit Interchange Format (IIF) file you created with QuickBooks Online is saved in whichever folder you selected when downloading it. Generally, this is the Downloads folder on your computer, unless a different area was specified when saving it. If you continue experiencing issues finding your file, I'd recommend creating a new IIF file and taking note of which folder you save it to. The steps are easy, so here’s what we’ll need to do.
First, set up your Export Preferences:
- Select the Gear icon in the top right corner
- Select Payroll settings
- Select the Pencil icon next to Export
- Choose either QuickBooks Desktop for Windows: downloadable IIF (Intuit Interchange Format) file or QuickBooks Online and select Continue
- If selecting QuickBooks Online, you may be prompted to log in to select the company. You will then be asked to select the company you want to export to.
- You will then be prompted to select the accounts for each wage expense or liability
- If selecting QuickBooks Desktop for Windows, you will be asked to type in the name of each account you are exporting your liabilities and expenses to. We recommend that you have a copy of your QuickBooks chart of accounts handy for this.
Once you have finished your export preferences setup, you can come back to make changes to your preferences at any time. If you need to update previously exported transactions, you are able to make the change and then choose a date to make the changes active.
Next, export your payroll transactions:
- Select the Gear icon in the top right corner
- Select Payroll settings
- Select Export transactions in the Export section
- A screen will appear letting you know how many transactions and of which type are being exported
- You may need to allow popups if you are using the QuickBooks Desktop for Windows option
- Select Export
You can also see this article for more details and other ways to export your payroll data: Export into QuickBooks Online or Desktop from Core, Premium, or Elite Standalone Payroll.
For additional resources, I’m adding some links that will guide you on how to set up payroll. From there, you’ll learn the latest updates about the Payroll Core subscription.
Click the Reply button if you have any clarifications about the payroll process. I’ll get back to make sure you’re taken care of. Have a great day ahead.
