Employees and payroll

I have all the steps you'll need to clear your payroll liabilities, @CindyP3.

You may enter prior payments and choose the Affect liability accounts but not the bank account option. Selecting this option will cause the prior payment to not have an effect on your bank register.

Here's how:

1. From the Help menu, choose About QuickBooks.
2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
3. Select Next until you reach the Enter prior payments section.
4. In the Enter Prior Payments window, select Create Payment.
   
5. Enter the Payment Date and For Period Ending date accordingly (in many cases these dates will be the same).
6. In the Taxes and Liabilities field, choose the payroll tax item that you've already paid and want to record in QuickBooks Desktop. And enter the amount. You can add a memo to remind you what the payment is for.
   
7. Select the Accounts Affected and choose Affect liability accounts but not the bank account. Then, click OK.
   
8. After you have completed your first payment, continue to the next by selecting Next Payment. Continue this process until you have completed all payments. Then, select Done to save your work.
9. Select Finish to close the window.

These instructions are available from our guide on entering historical tax payments in Desktop payroll. Doing this will clear the amounts in the Payroll Liabilities report.

Additionally, here are some resources for more insights about calculating your total Workers' Compensation premiums:

• Pay Workers' Compensation premiums.
• Manual Workers' Compensation in QuickBooks Desktop

Please let me know if there's anything else I can do to be of assistance. I'm determined to ensure this payroll liability issue gets straightened out. Have a great day.