Welcome, @deannecooper and thank you for coming to the QuickBooks Community for assistance. I have some insight on setting up your reimbursement accounts to pass along.
The Accounting preferences has options to choose specific accounts for each payroll item to apply to.
To get to Accounting Preferences:
- Select the Gear icon at the top, then Payroll Settings. Once you are there, you can see which Expense and Liability accounts are affected when you create a paycheck, make a tax payment or create a deduction. This is a great starting point for drilling down which Payroll Expenses or Payroll Liabilities will reflect on your Profit & Loss or Balance Sheet reports.
- Select Accounting Preferences. Choose your desired account name from your Chart of Accounts from the drop-down.
Note: Account numbers do not appear in this box.
- Select OK after choosing all your desired accounts.
- (Optional) You will be prompted to update Classes if the class feature is turned on.
- You will receive a confirmation screen that your accounting preferences have been updated.
The change of settings affects future transactions. However, you have an option to apply these changes to your past transactions too. If needed, you can backdate these changes for all transactions to the beginning of the year (does not affect changes to selected Bank account).
For more information on Accounting Preferences, click here.
If you have any other questions, please feel free to reach out. I'll be here to help.
