Thank you for choosing QuickBooks as your payroll service, @BBaker42. I have the answers to your questions about employee information when processing W2s for 2023.
Yes, the employee's Date of Birth is one of the required information when setting them up. Therefore, it's important to input the correct one for tax purposes.
Even if the date of birth is only for employee benefits within the program, we recommend following the accurate date as the W-2 forms will be sent to appropriate agencies.
Here's an article for a list of required fields: Add your new employee to QuickBooks Payroll.
Feel free to share this guide with your employees to help them access their paychecks and W-2s online: Invite your employees to QuickBooks Workforce to see pay stubs and W-2s if you use QuickBooks Deskto....
With this information, you should be able to verify that the correct date of birth is needed. If you have follow-up questions about employee information or any other payroll tasks, add them below. I'll be here to assist you.
