Hello there, @GregWM.
Thanks for visiting the Community. I'll be your QuickBooks guide today.
When recording your payments for multiple invoices, you'll need to temporarily deposit the payments to the Undeposited Funds.
Here's how:
- Select + New, then select Receive Payment.
- From the Customer dropdown, select the name of the customer, then select the payment method.
- From the Deposit to dropdown, select the Undeposited Funds to group the payment with others.
- In the Outstanding Transactions section, select the checkbox for the invoice you're recording the payment for.
- When you're done, select Save and close.
Repeat the same process for all of the invoices that were paid together. Then, follow the steps below to deposit the transactions:
- Go to the +New menu, then choose Bank Deposit.
- Select the bank account where the actual payments are posted.
- In the Select the payments included in this deposit section, mark all the invoice payments that you want to deposit together, then click the Save and Close.
Once done, QuickBooks will automatically detect a match between your manually recorded invoice payments and the downloaded bank deposit.
You can follow the steps in this article to make it easy for you to match and reconcile your bank feed deposits with your multiple invoices.
I'm also attaching these articles about reconciliation that might help you in the future:
Feel free to visit and post again if you have follow-up questions or additional concerns. I'm always around to help.
