I'm glad to see you in the Community, Rebreb.
I acknowledge your concern about downloading card charges in QuickBooks Desktop (QBDT) after manually entering them. Allow me to assist you on how to properly handle your banking concern.
When you download your credit card charges, the desktop program will automatically import and categorize the transactions for you. This could create duplicates since you've already manually entered some of the transactions. Use the Ignore button to exclude downloaded entries and keep your records in order.
Before troubleshooting, it's important to create a backup copy of the company file to prevent any accidental data loss. Once you initiate the download of card charges, QBDT will retrieve all the transactions available on your credit card statement.
The availability of historical data depends on the Financial Institution (FI). While some FIs may offer up to a year's worth of data, many banks typically allow downloading of only the last 90 days of transactions. If you want to choose specific transactions for importing into QBDT, I recommend contacting your credit card company for further assistance.
Once you have all the information, match the entries to the ones in QBDT. This will help identify the transactions processed by your credit card company and the ones that are still pending at the bank. Take a look at this article for detailed instructions: Add and match Bank Feed transactions.
To gain insights about the various methods in bringing your bank and credit card data into QBDT, feel free to browse this reference: Download bank feed transactions. It includes a list of things you'll have to prepare before performing the task.
In the event you encounter hiccups while using the bank feeds or need to refresh your FI directory, the following resources will guide you through the process:
Keep in touch if you still have additional questions about downloading your credit card charges and other banking-related concerns. I'm always ready to help and make sure this is taken care of for you. Enjoy the rest of the day, Rebreb.
