Account management

Hello, @clr9.

In QuickBooks Online (QBO) a Bank Deposit will not show up on the customer/donor transaction list page unless you use an Accounts Receivable (A/R) account. 

To record this, you'll have to create a Sales Receipt for each customer/donor, deposit it to Undeposited Funds account. Then, create a Bank Deposit to record it to your checking account.

Here’s how to create a sales receipt:

1. Select + New and click on Sales receipt.
2. Provide all the necessary information.
3. Choose Undeposited Funds account from the Deposit to drop-down.
4. Click Save once you’re done.

You can now create a bank deposit to deposit it to your checking account:

1. Go to the + New button and choose Bank Deposit.
2. Select the checking account from the Account drop-down menu.
3. Click the box for each donations that you want to combine.
4. Select Save and close or Save and new once you’re done.

Check this article for more information:

• How to record donations or charitable contributions
• Set up and record in-kind donations

Let us know if there’s anything that you need. We’re always here to assist. Have a wonderful day!