Can you change the default Advanced search headers to always show Description? The Memo/Description column does not show the description information from the invoice.

I appreciate you providing the details, @89720624.

In QuickBooks Online, the Memo/Description column in Advanced Search displays the text written in the Memo on statement field of the invoice, but it does not display the line-item description entered under the Products/Services section. The line-item descriptions are meant for reporting purposes and aren’t visible in the Memo/Description field. This feature is only available in the QBO Advanced subscription.

If you’re using QBO Advanced, you can view the line-item descriptions by running the Transaction Detail by Account Report, which allows you to customize columns to include the Memo/Description. Here’s how to customize the report:

1. Go to the Reports menu and search for Transaction Detail by Account.
2. Open the report and click Columns.
3. Under the More Columns section, ensure the Memo/Description in the Line items is selected.                   

However, if you are not using QBO Advanced, you can manually copy and paste the line-item description into the Memo on Statement field in the invoice as an alternative. This will ensure the description is visible when searching in the Memo/Description column.

Feel free to let us know if you have any other questions or need assistance with QuickBooks. We’re 24/7 to assist you further.

Hi, @89720624.

Just checking in to see if the solution we shared worked for you. Did it fix the issue, or are you still having trouble?

Happy to help if you need any more assistance!