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ThatBlondeGuy
Level 1
posted
Friday
last updated ‎December 04, 2025 3:03 PM

Personal Leave entered in timesheet over a long period instead of leave requests?

There was a staff member that submitted all the leave for the past year in the time sheets, as we only use it for adjustments and generally submit requests as everyone has the same hours.

But this was never included in pay runs and the balance has not been affected, how do I process the leave in the past pending timesheets?

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2 Comments 2
MariaSoledadG
QuickBooks Team
QuickBooks Team
Friday

Personal Leave entered in timesheet over a long period instead of leave requests?

Thank you for reaching out to us, ThatBlondeGuy.

 

Sometimes, leave may not be included in pay runs or fail to affect the leave balances as expected due to improper configuration of the time-off category. If this is the case, you'll need to ensure that time-off tracking is enabled and properly set up in the system to accurately reflect leave in payroll and employee balances. 

 

Once done, export timesheets from QuickBooks Time to QBOP to ensure they are integrated into payroll. Please know that there should be an approval if you want to give your team members permission to submit their time.

 

To export timesheets, here's how: 

 

  1. In the top right corner of QuickBooks Time, select QuickBooks.
  2. Choose Export All Approved Time.
  3. When the Proceed with export? window displays, select Export all hours.

               * To view the export details from QuickBooks Time, select QuickBooks > View Sync Log.
               * To view the timesheet data in QuickBooks Online, select the Time tab to open Time Entries.

 

 

In the meantime, you can manually enter the hours corresponding to the previous leave into the pay run in QBOP to ensure the employee gets paid. If leave balances are being tracked, manually add those hours to the leave accruals under the relevant leave category. At the same time, add a note in the Note Box indicating that the leave was taken by employee, along with the date of the leave.

Feel free to reply below if you have any other questions or concerns when processing leave in timesheets. We're always here to help.

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ThatBlondeGuy
Level 1
Friday

Personal Leave entered in timesheet over a long period instead of leave requests?

They have been paid and the categories are working as intended when the member Applies for leave which does adjust the balance, its just I do not understand why leave entered into the time sheet is not treated the same way and I would have thought there would have been a way to approve the time sheet which then takes the leave into account and updates the balance. The time sheets from their login shows "submitted" but I do not see anything in my side.

We do not enter our normal hours into the time sheet and mainly account for personal or other types of leave.

I just want to make sure the year of leave that was added into the time sheets can update the leave balance and leave history correctly.


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