I understand your concern about user permissions, @CNIdavid. Allow me to share an alternative to restrict your employees from accessing payroll information through the Expenses in QuickBooks Online (QBO).
In QBO, Standard all access users are able to view customer and vendor transactions, including expenses. However, you'll want to modify their roles to a Standard limited to customers only to restrict them from viewing expense transactions. Here's how:
- Go to the Gear icon and select Manage Users.
- Click the Users tab and locate the user you want to edit.
- Select Edit from the Action column.
- Choose Standard limited to customers only.
- Select Save.
Moreover, you can utilize the audit log in QBO to keep track of user activities and see who made changes to your books.
Fill me in if you have additional concerns about user roles. I'll keep in touch to continue assisting you. Take care, and have a good one.
