Let's get this taken care of for you, @Nanimal.
If you have auto pay and file turned off (you pay and file electronically or manually), you’ll need to print and mail W-2s to your employees postmarked by February 1.
Step 1: Purchase your W-2 paper
You can print the employee copies on:
- Blank 3-part perforated paper
- Blank 4-part perforated paper
Step 2: Set or change your print preferences
- Select Settings, then Payroll Settings.
- Select Edit ✎ on W2 print preference.
- Select your paper type, then OK.
Step 3: Print your W-2s
You can print your W-2s starting January 1.
- Select Taxes, then Payroll Tax.
- Select Filings, then select Annual Forms.
- From here you can select to print both employer and employee copies of your W-2s and W-3. Employer Copies: Form W-2 (W-2, Copies A & D), Transmittal of Wage and Tax Statements (W-3), Employee Copies: Form W-2 (W-2, Copies B, C & 2).
- If you haven't yet set up your W-2 printing preferences, you will see a prompt Before filing this form, you much setup W-2 printing. Select the link and select your paper.
- Choose the appropriate filing period from the dropdown.
- Select View to open Adobe Reader in a new window.
- Select the print icon on the Reader toolbar. Then select Print again.
Note: If you are reprinting because your employee lost or didn’t get the original W-2, write REISSUED STATEMENT on the top and include a copy of the W-2 instructions.
You can read more about printing W-2s by checking out this article: Print your W-2 forms.
I'd love to hear how this goes! If you have additional questions about this tax season or anything else within QuickBooks Online, know I'm here to help. Take care.
