Laura1980
Level 3
‎November 28, 2022 11:00 PM

payroll

Hi community members,
I have a quick question .
I am working at a business and the guy is running payroll in QBD , when he gets the bank statement he wants me to reconcile the bank ( which is just fine) , but latter on he also wants me to reconcile payroll doing certain Journal Entries ? (payroll expenses , payroll clearing etc
I am not sure how to , as I guess everything should flow directly from QBD payroll into the appropriate accounts , is that right ? What might he be refering to and what should i do please ?
How can i identify what a payroll item on a check is connected to what account ?
Your suggestions and replies are indeed appreciated as I am a beginner when it comes to payroll.
Thank you ,
Laura
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Daniela_A
QuickBooks Team
QuickBooks Team
‎November 29, 2022 12:34 AM

Employees and payroll

I appreciate you posting here in the Community with your payroll concern, Laura1980.

 

Let me step in and clarify things for you.

 

You're right, everything must flow directly from QBD payroll. He might be referring to the affected accounts of the payroll Items. And to identify what a payroll item on a check is connected to, see steps below:

 

  1. Click the List menu on the upper part.
  2. Select the Payroll Item List.
  3. Double click on the preferred item.

         

 

        4. Kindly route to this tab by clicking Next.

 

This way, we can check the and take note of the affected accounts. We also suggest clearing things up with the guy running the payroll.

 

I'll be sharing this article that will help you as a beginner: Get started with QuickBooks Desktop Payroll.

 

Stay in touch with us for other QuickBooks related concerns. This way, we'll be able to assist you further. Stay safe!

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Laura1980
Level 3
‎December 01, 2022 09:05 PM

Employees and payroll

Thank you , for your reply . 

 

So my next question is are ALL payroll items mapped to an certain account ? 

Is it possible to just have a payroll item not mapped ? 

 

The other question would be : If things flow directly to their appropriate account what is the purpose of doing JE entries to payroll clearing account ? I don't know i am kinda confused ? 

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Rubielyn_J
QuickBooks Team
QuickBooks Team
‎December 01, 2022 10:47 PM

Employees and payroll

Thanks for getting back to this thread, @Laura1980. Let me chime in and clarify things for you.

 

You're right. All payroll items are mapped to a certain account. This way, you can track payroll in QuickBooks. Additionally, you will not be able to set it up if you haven't mapped a payroll item. 

 

For your second question, the purpose of journal entry is for corrections and adjustments to your payroll. Using a Payroll Clearing is a default liability account for your payroll liabilities, such as taxes and deductions you withhold from your employees' pay. The two primary reasons to use a payroll clearing account are enhanced security and more efficient reconciliations and analyses. 

 

You can also coordinate payroll manager if you need in depth insights about mapping payroll items.

 

Additionally, let me share these articles you can utilize to help manage payroll in QuickBooks:

 

 

Feel free to comment below if you have further concerns with managing payroll items in QuickBooks. I'll be around to help always. Take care!

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